Table of Contents

Clerk: Philip Edwards (CiLCA) | Tel: 07591 257067 | info@templecloud.org.uk
www.templecloud.org.uk
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To Councillors: Sara Box (Chairman), Carl Bubb, Jon Elford, Jon Sebright and Mark Wilson (Vice Chairman)

You are hereby summoned to attend a meeting of the Parish Council to be held at 7.30pm on Tuesday 8th April 2025 at Temple Cloud Village Hall.

Philip Edwards, Clerk, 3rd April 2025

2504_[1] PUBLIC PARTICIPATION SESSION

(15min) 7:30

Members of the public may raise any matter during this session for not more than three minutes, by addressing the Chairman. The rest of the meeting is closed to public participation. The public and press may attend the meeting unless the Council enters a confidential session, please notify the clerk of any intention to film or record.

MEETING ADMIN

2504_[2] Apologies for Absence

(3min) 7:45

To note and decide on apologies for absence.

2504_[3] Declaration of Interest

(3min) 7:48

To receive any declarations of disclosable pecuniary or personal interests and consider any dispensation requests in accordance with the PC Code of Conduct.

2504_[4] Confirmation of Minutes

(4min) 7:51

TO RESOLVE: The Parish Council meeting minutes of Tuesday 18th March 2025 are confirmed as an accurate record and signed by Chairman.

2504_[5] Co-option of new Council Member

(4min) 7:55

To review any applications for co-option.
TO RESOLVE: To co-opt any new members to the Parish Council
To receive any declarations of acceptance of office

REPORTS – To receive and note any reports

2504_[6] Chairman’s Report

(4min) 7:59

To receive a report from the Chairman

2504_[7] Clerk’s Report

(7min) 8:03

To receive a report from the Clerk
- The council has been selected for 5% of the intermediate reviews by the external auditor.
- To note: The internal audit end of year review started on 4/4/25
- The playground inspection ordered for the end of 2024 remains outstanding and the Clerk has raised an enquiry with the supplier.
- The Mower insurance will be due at start May, a quote should be available at the end April
- To review: Plans for parish meeting May 2025

To note: correspondence shared with council members listed in the appendix.

2504_[8] Members Reports, Responsibilities and Meetings Attended

(3min) 8:10

To receive any reports on members’ responsibilities or attendance of outside bodies.

2504_[9] Ward Councillor’s Report

(3min) 8:13

To note report received on behalf of BANES District Cllr David Wood

2504_[10] Village Hall and Open Spaces Reports

(5min) 8:16

To receive a report on any updates regarding the village hall and open spaces
- Fire inspection highlighted 5yr EICR inspection requirement. Quotes are being researched.

2504_[11] FINANCE

(12min) 8:21

Payments and Income (see appendix 2025-04 Finance Reports)

TO RESOLVE: payments to approve as listed in finance reports
To note: finance reports including payments, income and bank reconciliation
TO RESOLVE: Review of end of year spend against budget for 2024-25
TO RESOLVE: Review of general reserve and any adjustments to earmarked reserves.
- To review: rationale for earmarked reserves
- To review: level of general reserve in relation to risks
TO RESOLVE: The council accounts are prepared on a receipts and payments basis. There are no litigation, liabilities or commitments, events or transactions, occurring either during or after the year-end that have a financial impact on this authority
To note: All expenditure and income continues to be transacted under the General Power of Competence unless otherwise stated on the financial reports. This includes all transactions from 16th May 2023 when the GPOC was adopted (Min ref: 2305_[9]) until the next ‘relevant’ annual meeting in an election year, which is expected in 2027
TO RESOLVE: Grant application from Temple Cloud in Bloom (email sent to members)

2504_[12] PLANNING APPLICATIONS

(5min) 8:33

TO RESOLVE: Application Reference: 25/01208/FUL (BANES yet to published online at time of agenda)
Site Location: Parcel 15628 Stowey Road Stowey Bristol Bath And North East Somerset
Description of Proposal: Installation of underground 132 kV cable between Stowey Road Solar Farm and National Grid Pylon.

TO RESOLVE: Application Reference: 25/01185/FUL
Application Address: Brook House , Peterside, Temple Cloud, Bristol, Bath And North East Somerset, BS39 5AB
Proposal: Erection of a single storey extension to the rear of the home.

TO RESOLVE: Any instructions to the Clerk regarding planning consultations

To note: recent updates, see ‘Temple Cloud’ under ‘PARISH’ on BANES website:
https://www.bathnes.gov.uk/webforms/planning/search.html#advancedSearch

2504_[13] POLICIES FOR REVIEW

(8min) 8:38

TO RESOLVE: Review of risk management scheme, asset registers 24/25 and 25/26 and council insurance cover
- To note: Internal Auditor recommendation to review any requirement for business interruption insurance
To note: Any items for attention of the clerk regarding upcoming policy reviews in the Document Review Schedule