Minutes of Parish Council Meeting: Tuesday 12th March 2024, 7:30pm

Clerk: Philip Edwards (CiLCA) | Tel: 07591 257067 | info@templecloud.org.uk
www.templecloud.org.uk
Subscribe for updates: https://templecloud.org.uk/newsletter/

---

Councillors Present: Sara Box, Jon Sebright (Chairman), Philip Warden and Mark Wilson (Vice Chairman)
Also Present: Philip Edwards (Clerk)

---

2403_[1] PUBLIC PARTICIPATION SESSION

There was no public participation contributed by members of the public.

MEETING ADMIN

2403_[2]  Apologies for Absence

Apologies for absence were received from Cllrs Jon Elford and Andrew Kirkby

2403_[3]  Declaration of Interest

There were no declarations of disclosable pecuniary or personal interests.

2403_[4] Confirmation of Minutes

RESOLVED: The Parish Council meeting minutes of Tuesday 6th February 2024 were confirmed as an accurate record and signed by Chairman.

REPORTS AND RESPONSIBILITIES

2403_[5] Chairman’s Report

• The Chairman reviewed dates for the working party to review strategy for the village hall.

2403_[6] Clerk’s Report

1. Reviewed: Annual review of internal audit – An internal audit had been undertaken with recommendations that the Council should consider increasing its fidelity guarantee insurance to cover the year end balance plus half the annual precept. It was just slightly lower than that at the start of the financial year.
   Noted:
   • Current fidelity guarantee cover = £150,000
   • YE bal 2023 = £131,113, Precept 2023 = £39,518, Recommended minimum cover £150,872.
   • Balance Feb 2024 = £87,554, Precept 2024 = £42,769, Recommended minimum cover £108,938
2. RESOLVED: Fidelity guarantee for 24/25 should cover a minimum of £109,000
3. Noted: Neighborhood Police Constable Steven Carey would be visiting in May to provide a report.
4. Noted: correspondence shared with council members listed in the appendix.
   • Local plan – the Clerk highlighted the local plan options consultation
   • Hedges – the Council reviewed correspondence and confirmed details regarding the hedge between the school and the playing field for the Clerk to send to the school
   • Noted: An airport invitation to councillors

2403_[7] Members Reports

• There were no reports on members’ responsibilities or attendance of outside bodies.

2403_[8] Ward Councillor’s Report

• There was no report received from BANES District Cllr David Wood

2403_[9] Village Hall and Open Spaces:

• Noted: Further details for the Football Foundation goalpost grant application had been provided outlining community use of the playing field for football.
• The playing field pedestrian gate had been removed as requested by Council.
• RESOLVED: Electricity supply renewal contract – the Clerk was directed to go ahead with the lowest priced 36 month deal based on the nearest equivalent to the quote supplied with Scottish Power
• RESOLVED: The grass cutting quotation was approved for the playing field
• The village hall strategic direction and overall vision was reviewed by the council with dates confirmed for the working party. It was noted that a consultation with the public could be promoted at the May annual meeting.

2403_[10] PLANNING APPLICATIONS

• There were no outstanding consultation requests at the time of agenda publication
• There were no instructions to the Clerk regarding planning applications published by BANES not listed above.
• RESOLVED: The Parish Council members would review the local plan options consultation and briefing video and email responses to the Clerk to allow the Clerk to submit a delegated response from the council. The following links were noted:
  • https://beta.bathnes.gov.uk/local-plan-options-consultation
  • https://beta.bathnes.gov.uk/local-plan-options/full-contents-list
  • https://beta.bathnes.gov.uk/local-plan-options/rural-areas-overview
  • https://beta.bathnes.gov.uk/local-plan-options/rural-areas-village-site-options

2403_[11] POLICIES FOR REVIEW

• RESOLVED: Approval of changes to the procurement policy, relating to revised thresholds
• RESOLVED: Approval of the list of regular bank payments made by standing order and direct debit

2403_[12] FINANCE

Payments and income – see appendix 2024-03 Finance Reports

1. RESOLVED: payments to approve as listed in finance reports.
2. Noted: payments and Income
3. Noted: Bank reconciliation
4. RESOLVED: An annual one point scale increment from April 2024 to SCP24 in accordance with the Clerk’s contract of employment.

2403_[13] DATE OF NEXT MEETING

• RESOLVED: Date of next meeting: Tuesday 9th April 2024, 7.30pm

---

There being no further business, the Chairman closed the meeting at 20:30

Agreed as a correct record,
signed by the Chairman of the meeting: _______________________ on:_______________
(Chairman initial all other pages)