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[DRAFT] Minutes: Cameley Playing Field Charity Annual meeting 16th January 2024, Temple Cloud Village Hall.

CAMELEY PLAYING FIELD CHARITY

Charity no: 304504

Councillors Present: Jon Elford, Jon Sebright (Chairman), Philip Warden and Mark Wilson (Vice Chairman)

Temple Cloud with Cameley Parish Council is the corporate body that acts as trustees to Cameley Playing Field and holds Cameley Playing Field in Trust (charity no 304504). The annual meeting of the Charity took place immediately after the 7:30pm Parish Council meeting, at 21.28pm.

CPF_2401_[1] APOLOGIES FOR ABSENCE

Apologies for absence were recevied from Cllr Box and Kirkby

CPF_2401_[2] DECLARATION OF INTEREST

There were no declarations of Interest.

CPF_2401_[3] CONFIRMATION OF MINUTES

The minutes of the Charity Trust Meeting held on 21st February 2023 were approved as a true record and signed by the Chairman.

CPF_2401_[4] CHAIRMAN’S REVIEW OF ANNUAL BUSINESS

  1. Trustees noted the income and expenditure for the 2023/24 financial year. There was £0 income and expenditure was met by Temple Cloud with Cameley Parish Council. These figures would be submitted on the annual return January 2024.
  2. RESOLVED: To continue the standing resolution that Cameley Playing Field Charity ‘transfer’ future income generated by the hire of Cameley Playing Field to trustee Temple Cloud with Cameley Parish Council.
  3. RESOLVED: To continue the standing resolution that expenditure for maintenance of Cameley Playing Field is met by Temple Cloud with Cameley Parish Council at the monthly Parish Council Meeting.
  4. Noted: Cameley Playing Field does not operate a separate bank account for the Charity. The Parish Council has resolved that the Parish Council Clerk may open a charity bank account if this is deemed beneficial for grant applications.
  5. Noted: The Charity details with the Charity Commission report that the Charity does not have a bank account. The Clerk, Philip Edwards has been designated the main point of contact for the charity commission. The Parish Council is recorded as the trustee with the Charity Commission.
  6. Noted: The Cameley Field Management Committee (indicated in the 1-July-1998 updated constitution) is not formed and therefore the Parish Council act in place of the management committee. The Parish Council hold a charity meeting annually rather than quarterly committee meetings.
  7. To consider any other trustee business.

CPF_2401_[5] GOVERNANCE & DOCUMENTATION

RESOLVED: The governance and documentation and original governing document – 1957 Trust Deed and Deed of Variation 6th Nov 1991 are fit for purpose.

CPF_2401_[6] CAMELEY PLAYING FIELD HIRE RATES

Noted: hire rates for use of the playing field as set by the parish council. These rates are reviewed annually by the parish council.

CPF_2401_[7] NEXT MEETING

RESOLVED: The next meeting of Cameley Playing Field Charity is planned to take place in January 2025.

There being no further business, the Chairman closed the meeting at 21:36

Agreed as a correct record,
signed by the Chairman of the meeting: _______________________ on:_______________
(Chairman initial all other pages)

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